Privacy Policy

Controller

The controller of the personal data of users of the website nexolve.eu is Nexolve Sp. z o.o., with its registered office at: ul. Rynek 60/2, 50-116 Wrocław, Poland, entered in the Register of Entrepreneurs of the National Court Register under KRS number 0000903447, NIP: 8971892531, REGON: 389112306. Correspondence/operating address: ul. Rynek 60/2, 50-116 Wrocław, Poland.

Contact with the controller: Email kontakt@nexolve.eu, phone +48 793 739 739.

Scope of this Privacy Policy

This Privacy Policy applies to the use of the website nexolve.eu, which is operated as an informational website of the Nexolve brand for near sourcing of products, B2B sourcing, supplier verification, organization of cooperation with manufacturers and operational support in the supply chain.

The website is not an online store, does not enable online payments and is not used for automatic conclusion of contracts. Possible cooperation is agreed individually outside the website after contact with a potential customer.

Categories of personal data

The controller may process the following categories of data if the user voluntarily provides them via a contact form, by email, by phone or through another contact channel:

• first and last name;
• name of the company or organization;
• professional position/function;
• email address;
• phone number;
• content of the inquiry and information on purchasing needs, products, suppliers, market or project;
• other data that the user voluntarily provides in correspondence.

The controller may also process basic technical data related to the use of the website, such as IP address, date and time of connection, basic browser information and server logs, if these are stored by the hosting provider to ensure the security and proper operation of the website.

Purposes, legal bases and retention periods

We process personal data to handle inquiries submitted via the contact form or by email, to prepare a response and an offer, for further business communication and, where applicable, to establish, pursue or defend claims. The legal basis for processing is Art. 6(1)(f) GDPR/RODO, i.e. the legitimate interest of the controller in handling correspondence, communicating with potential B2B customers and protecting against claims.

If a contract is concluded, the data may also be processed on the basis of Art. 6(1)(b) GDPR/RODO, i.e. for the performance of pre-contractual measures or the performance of a contract. The data will be stored for the period necessary to handle the inquiry and further communication, and thereafter for the period required by law or until the expiry of limitation periods for any claims.

Voluntary provision of data

Providing data is voluntary, but may be necessary to receive a response, prepare an offer or start cooperation. If no contact details are provided, it may be impossible to process the inquiry.

Recipients of the data

Data may be disclosed only to the extent necessary to achieve the purposes stated in this Privacy Policy, in particular to:

• providers of hosting, email, website maintenance and IT security services;
• companies providing accounting, legal or administrative services, if this is necessary in connection with an offer, contract or claims;
• public authorities, if the obligation to disclose results from legal provisions.

The controller does not sell personal data and does not make it available to third parties for their own marketing purposes.

Transfer of data outside the European Economic Area

As a rule, the controller does not intend to transfer personal data outside the European Economic Area. If tools from providers outside the EEA are used in the future, the controller will ensure the application of appropriate data protection mechanisms, in particular standard contractual clauses or other safeguards required under GDPR/RODO, and will update this Privacy Policy.

Cookies and similar technologies

The website does not use cookie tools, analytics tools or marketing tracking technologies. Therefore, the website should not install analytics, advertising or remarketing cookies on the user's device.

If the website uses only technically necessary mechanisms for the operation of the website that do not serve to track the user or for marketing purposes, marketing consent is generally not required for this. Before publication, however, it should be confirmed with the website developer and the hosting provider whether cookies, local storage, pixels or external scripts are actually used.

If analytics or marketing tools, maps, embedded videos, chats, advertising pixels or similar technologies are implemented in the future, this section must be updated and, where appropriate, a corresponding consent mechanism introduced.

Rights of data subjects

The data subject has the right to:

• access the data and receive a copy;
• rectify inaccurate personal data;
• erase the data, provided that the conditions under GDPR/RODO are met;
• restrict processing;
• object to processing based on the legitimate interest of the controller;
• data portability, provided that processing is based on consent or a contract and is carried out by automated means;
• withdraw consent at any time, if processing is based on consent; the withdrawal does not affect the lawfulness of processing before the withdrawal;
• lodge a complaint with the President of the Polish Personal Data Protection Office if the person believes that the processing violates data protection regulations.

To exercise these rights, the controller may be contacted at: kontakt@nexolve.eu.

Automated decision-making and profiling

The controller does not make decisions concerning users by automated means, including profiling, that produce legal effects concerning the user or similarly significantly affect them.

Changes to the Privacy Policy

This Privacy Policy may be updated in the event of changes to legal regulations, website functions, technical providers or the nature of data processing. The current version of the document should be permanently available on the website.